The Uttar Pradesh government has launched the Manav Sampada UP eHRMS service for government workers. This system helps more than 1.7 million workers in UP to handle their job details easily. Through this portal, workers can log in, apply for leave, get salary slips, and check their service book.
This portal gives UP government workers the ease of using job services online, saving time and work.
Manav Sampada eHRMS Login
To access HR services, follow this secure login process:
- Visit the Official Website
Go to: https://ehrms.upsdc.gov.in - Select Login Option
Click the "Login" button on the homepage. - Select Department Code
Choose your department using the standardized 2025 department coding system to route your login correctly:- EDUBASIC: Basic Education Department
- MEDHLTH: Medical & Health Services
- REVUE: Revenue Department
- POLICE: Police Department
- HORTI: Horticulture Department
- FOREST: Forest Department
- (Refer to your department for the exact code)
- Enter Credentials
- User ID: Your 8-digit Employee ID (e.g., 12345678, found on your appointment letter or ID card).
- Password:
- First-Time Users: Use the default format: First 3 letters of your name (in ENGLISH, UPPERCASE) + 4-digit birth year (e.g., AMI1990 for Amit born in 1990).
- Returning Users: Use your custom password.
- CAPTCHA Code: Enter the CAPTCHA, which includes Devanagari script and alphanumeric characters (case-sensitive).
- Complete Login
Double-check all fields and click "Login". First-time users will be prompted to change their default password immediately (mandatory per 2025 security rules).
Before Logging In, Ensure:
- Use only the official website: https://ehrms.upsdc.gov.in.
- Avoid public computers or networks for safety.
- Always log out after use.
- Never share your password or OTP with anyone.
Password Rules:
- Passwords expire every 90 days.
- New passwords must include uppercase letters, lowercase letters, numbers, and special characters (e.g., !, @, #).
- Avoid using your name or birthdate.
Manav Sampada Registration
New users cannot self-register; the process is managed by your department's nodal officer. Follow these steps to activate your account:
Step 1: Obtain Your User ID
Source: Contact your department's nodal officer.
User ID Format:
- Your 8-digit Employee ID (e.g., 12345678).
- Or a department-specific code (e.g., UPBED/2020/XXXXX).
Where to Find It: Check your appointment letter or official ID card.
Step 2: Generate Default Password
Format (2025 Standard): First 3 letters of your first name (in ENGLISH, UPPERCASE) + 4-digit birth year.
Example: For Rajesh Kumar, born in 1981, the default password is RAJ1981.
Mandatory Change: You must update this password on first login.
Step 3: Verify Mobile Number
Ensure your mobile number is registered with your department for OTP validation.
If unregistered, contact your nodal officer to update it.
Step 4: Complete First-Time Login
Visit https://ehrms.upsdc.gov.in.
Select your department code, enter your User ID, default password, and CAPTCHA.
Follow the prompt to set a new, strong password (per 2025 rules).
Submit to activate your account.
🔎 Required Information:
- Employee ID (provided by department)
- Registered mobile number for OTP
- Department code (e.g., EDUBASIC, MEDHLTH)
Manav Sampada Leave Application
To apply for leave, follow these steps, ensuring compliance with the 2025 NIC rules to avoid rejection:
- Secure Login
Log in at https://ehrms.upsdc.gov.in using the steps above. - Navigate to Leave Module
From the dashboard, go to Employee Services → Self-Service → Apply for Leave (or अवकाश के लिए आवेदन करें). - Fill the Leave Application Form
- Select Leave Type: Choose from Medical Leave, Earned Leave, Casual Leave, Maternity Leave, Childcare Leave, or Study Leave.
- Enter Dates: Use the calendar widget to select precise From and To dates.
- Reason for Leave: Provide a clear, specific reason (e.g., for medical leave, state the ailment briefly; avoid vague terms like "personal work").
- Upload Mandatory Documents (2025 Update)
Applications without required documents will be automatically rejected.Leave Type Required Documents 2025 Rule & Compliance Tip Medical RMP Certificate + Medical Reports Certificate must be issued within 48 hours of applying. Older certificates are rejected. Maternity Hospital Proof + Aadhaar-linked Certificate Submit before delivery date for seamless payroll processing. Childcare Child's Birth Certificate + School Note For children under 12 only; school note must be recent and on official letterhead. Study Leave University Admission Letter Maximum 2 years cumulative leave; letter must be from a recognized institution. - Review and Submit
Verify all details and documents, then click "Submit". You'll receive an application number for tracking.
Manav Sampada Update
To update personal or professional details, follow these steps:
- Login to the Portal
Log in at https://ehrms.upsdc.gov.in. - Go to Update Section
Navigate to Employee Services → Self-Service → Update Profile. - Choose Type of Update
- Personal Details: Update name, date of birth, or qualifications.
- Contact Details: Change mobile number or email.
- Service Records: Correct entries like promotions or increments.
- Bank Details: Update account details for salary/pension.
- Fill in Required Information
Provide accurate details and supporting documents (e.g., Aadhaar, bank passbook, or official orders). - Upload Documents
- Aadhaar card (for personal updates).
- Bank passbook/canceled cheque (for bank updates).
- Official certificates/orders (for service records).
- Submit and Verify
Review details, submit, and complete OTP verification on your registered mobile number. - Track Update Status
Use the reference number provided to track the status (see Status Check section).
Manav Sampada Status Check
To check the status of leave applications, transfer requests, or updates:
- Visit the Official Website
Go to https://ehrms.upsdc.gov.in. - Find Status Check Option
Click "Track Application" under Employee Services or Public Window. - Enter Application Details
- Input your application number or Employee ID and registered mobile number.
- Provide additional details like application date if prompted.
- View Status
Possible statuses:- Processing: Under review.
- Approved: Request granted (e.g., download leave approval).
- Rejected: Check rejection reason and resubmit with corrections.
- Pending Verification: Await further processing.
- Take Necessary Action
- Approved: Download relevant documents.
- Rejected: Address issues and reapply.
- Pending: Check back later.
Download Salary Slip
To download your secure, encrypted salary slip:
- Secure Login
Log in at https://ehrms.upsdc.gov.in with active SSO credentials and registered mobile number. - Navigate to Payroll
Go to Employee Services → Payroll Management → Salary Slips. - Generate and Download
- Select the Financial Year (e.g., 2024-2025) and Month.
- Click "Download" after OTP validation.
Security Features
- NIC Digital Watermark & Signature: Ensures authenticity.
- QR Code: Allows instant verification via QR code reader.
- Auto-Email: A secure copy is sent to your registered email.
🔎 Requirements:
- Active SSO account.
- Employment status marked as Active.
- Registered mobile number for OTP.
Digital e-Service Book
Your professional journey (appointments, promotions, transfers) is digitized with advanced security:
Access Path: Dashboard → Service Records → Digital Service Book.
2025 Features:
- Blockchain Verification: Cryptographically hashed entries prevent tampering.
- AES-256 Encryption: Military-grade security for sensitive data.
- NIC Digital Signatures: Entries have legal validity.
- Historical Archives: Scanned copies of physical service book pages are stored securely.
Public Access Features
Office List
- On the homepage, go to Public Window → Office List.
- Filter by Department, Organization, District, or Office Category.
- Click "View Report" to download the list in PDF/Excel.
Fact Sheet (P2) Report
- Navigate to Public Window → Administrative Services → Fact Sheet (P2).
- Apply filters: Parent Department, Organization, 12-digit eHRMS Code.
- Click "Generate Report" to download in PDF/Excel.
Importance and Benefits of Manav Sampada eHRMS
- Unified Database: Centralizes leave, salary, and service records.
- Efficiency: Eliminates manual paperwork for faster approvals.
- Transparency: Clear tracking of applications and records.
- Security: Blockchain, AES-256 encryption, and digital signatures ensure data integrity.
- Accessibility: Use the portal or m-STHAPANA app (available on Google Play Store) anytime.
- Pan-India Impact: Supports 8.4 million employees across states like Bihar, Maharashtra, and Kerala.
Precautions and Security Tips
- Official Website Only: Use https://ehrms.upsdc.gov.in to avoid phishing.
- Password Security: Update every 90 days; use the "Forgot Password" option for resets via OTP.
- Log Out: Always log out on public devices.
- Secure OTPs: Never share OTPs, even with alleged officials.
- Regular Updates: Promptly update changes in details.
- Helpline Verification: Contact ehrms-up@gov.in or your nodal officer for suspicious activity.
Important Links
| Purpose | Link |
| Official Website | https://ehrms.upsdc.gov.in |
| UP CSC Portal | https://upcsc.in |
| UP Jan Seva Portal | https://jansunwai.up.nic.in |
| UP e-District | https://edistrict.up.gov.in |
| For Help | Email ehrms-up@gov.in or contact your nodal officer |
Frequently Asked Questions (FAQs)
Q1: Who manages the Manav Sampada portal?
The Employee Resource Management System (ERMS) wing under the Government of Uttar Pradesh, in collaboration with the National Informatics Centre (NIC).
Q2: How long does account activation take?
Typically 1-2 working days after receiving your User ID from the nodal officer.
Q3: Can I update my details?
Yes, update personal, contact, bank, or service details via the Update Profile section, with OTP verification and supporting documents.
Q4: What if I forget my password?
Use the "Forgot Password" option to reset via OTP on your registered mobile number.
Q5: Can I change my mobile number?
Yes, update it in the Update Profile section after OTP verification on the current number.
Q6: What services are available?
Leave applications, salary slips, pension slips, service records, transfer orders, office lists, and Fact Sheet (P2) reports.
Q7: What documents are needed for medical leave (2025)?
An RMP Certificate (issued within 48 hours) and medical reports, per NIC rules.
Q8: Which departments use Manav Sampada?
All 36 UP state departments (e.g., Education, Police, Healthcare) and select central entities.
Q9: What is Manav Sampada for Basic Education?
A digital HRMS for managing payroll, transfers, leave, and service records for Basic Education staff.