Manav Sampada eHRMS Login

The Manav Sampada eHRMS login portal provides secure access for all UP government employees to manage their service records, leave applications, salary slips, and other HR-related services. This comprehensive guide explains the step-by-step login process, troubleshooting tips, and security best practices to ensure a safe and efficient experience.

Detailed eHRMS Login Process

To access all HR services through the Manav Sampada portal, follow this secure step-by-step login process:

1. Visit the Official Website
   Go to: https://ehrms.upsdc.gov.in
   Ensure the URL begins with "https://" and contains "upsdc.gov.in" to verify authenticity.
2. Select Login Option
   Click the "Login" button prominently displayed on the homepage.
3. Select Department Code
   Choose your department using the standardized 2025 department coding system to route your login correctly:
   • EDUBASIC: Basic Education Department
   • MEDHLTH: Medical & Health Services
   • REVUE: Revenue Department
   • POLICE: Police Department
   • HORTI: Horticulture Department
   • FOREST: Forest Department
   • PWD: Public Works Department
   • AGRI: Agriculture Department
   • RUDEV: Rural Development
   • SOCIAL: Social Welfare
   • WOMEN: Women & Child Development
   • (Check with your department for your exact code if not listed above)
4. Enter Credentials
   • User ID: Your 8-digit Employee ID (e.g., 12345678, found on your appointment letter or ID card).
   • Password:
     • First-Time Users: Use the default format: First 3 letters of your name (in ENGLISH, UPPERCASE) + 4-digit birth year (e.g., AMI1990 for Amit born in 1990).
     • Returning Users: Use your custom password.
   • CAPTCHA Code: Enter the CAPTCHA, which includes Devanagari script and alphanumeric characters (case-sensitive).
5. Complete Login
   Double-check all fields and click "Login". First-time users will be prompted to change their default password immediately (mandatory per 2025 security rules).

First-Time Login Instructions

If you are logging in for the first time, follow these additional steps after completing the basic login process:

1. Password Change
   You will be prompted to create a new password. Your new password must follow these rules:
   • Minimum 8 characters length
   • At least 1 uppercase letter (A-Z)
   • At least 1 lowercase letter (a-z)
   • At least 1 number (0-9)
   • At least 1 special character (e.g., !, @, #, $, %, &, *)
   • Must not be similar to your username or previous passwords
   • Must not contain common dictionary words
2. Verify Mobile Number
   An OTP (One-Time Password) will be sent to your registered mobile number for verification. Enter this OTP within 5 minutes to validate your account.
3. Security Questions
   Set up security questions and answers that will be used for password recovery. Choose questions with answers that are easy for you to remember but difficult for others to guess.
4. Profile Verification
   Review your pre-loaded profile information and confirm its accuracy. Report any discrepancies to your department nodal officer.
5. Accept Terms and Conditions
   Review and accept the terms and conditions of using the eHRMS portal.

Security Best Practices

Before Logging In, Ensure:

• Use only the official website: https://ehrms.upsdc.gov.in.
• Avoid using public computers or unsecured public networks.
• Clear browser cache and cookies if using a shared computer.
• Always check for HTTPS in the URL and the lock icon in the address bar.
• Beware of phishing attempts - the government will never ask for your password via email or SMS.

During and After Login:

• Never share your screen while logged in.
• Do not allow the browser to save your login credentials.
• Always log out completely after using the portal.
• Never share your password or OTP with anyone, including IT support.
• Close all browser windows after logging out.

Password Management Rules:

• Passwords expire every 90 days as per 2025 security protocols.
• The system will prompt you to change your password 10 days before expiry.
• New passwords must include uppercase letters, lowercase letters, numbers, and special characters.
• You cannot reuse your previous 10 passwords.
• Avoid using your name, birthdate, or common sequences in your password.
• Do not write down your password or store it on your device.

Login Troubleshooting

If you encounter difficulties during the login process, try these solutions:

Forgotten Password

1. Click on the "Forgot Password" link on the login page.
2. Enter your Employee ID and Department Code.
3. Verify your identity through OTP sent to your registered mobile number.
4. Answer your security questions correctly.
5. Create a new password following the password rules.

Account Locked

Your account will be automatically locked after 5 consecutive failed login attempts. To unlock:

1. Wait for 30 minutes - the system auto-unlocks after this cooling period.
2. OR, use the "Unlock Account" option and verify your identity through OTP.
3. If unable to unlock, contact your department nodal officer.

OTP Not Received

1. Check if your mobile has network connectivity.
2. Wait for 2-3 minutes as there might be network delays.
3. Click on "Resend OTP" option (available after 2 minutes).
4. If still not received, contact your department nodal officer to verify your registered mobile number.

CAPTCHA Issues

1. CAPTCHAs are case-sensitive; ensure correct case when typing.
2. If unclear, click the refresh button next to the CAPTCHA to generate a new one.
3. Enable cookies in your browser as CAPTCHAs may not work properly without them.

Browser Compatibility

The eHRMS portal works best with:

• Google Chrome (version 90 or higher)
• Mozilla Firefox (version 88 or higher)
• Microsoft Edge (version 90 or higher)
• Safari (version 14 or higher)

If using an older browser, consider upgrading for better security and functionality.

Post-Login Navigation Guide

After successfully logging in, you will access the eHRMS dashboard. Here's how to navigate to common services:

Employee Dashboard Overview

• Profile Section: View and update your personal and service information.
• Leave Management: Apply for various types of leave, check leave balance, and track applications.
• Payroll Services: Access salary slips, Form-16, and other financial documents.
• Service Book: View your complete service history and career progression.
• Training & Development: Apply for training programs and view training history.
• Performance Management: Access and complete annual performance appraisals.
• Transfers & Postings: View transfer orders and history.
• Notifications: Check important announcements and pending actions.

Quick Access Shortcuts

• Use the search bar at the top to quickly find specific services.
• The sidebar menu provides categorized access to all available services.
• Recent activities are displayed on the dashboard for quick reference.
• Important deadlines and reminders appear in the notifications panel.

Mobile Access Information

The eHRMS portal can also be accessed via mobile devices through:

1. Mobile-Responsive Website: Access the same URL (https://ehrms.upsdc.gov.in) from your mobile browser.
2. m-STHAPANA App: Download the official mobile app from Google Play Store for Android devices or Apple App Store for iOS devices.

The mobile app offers additional features such as:

• Biometric login (fingerprint/face recognition) for enhanced security
• Push notifications for application status updates
• Offline access to downloaded documents
• Location-based attendance marking

Contact Support

If you continue to face login issues or need assistance:

Department-Level Support

• Contact your department nodal officer (available during office hours)
• Visit your department's IT cell

Central Help Desk

• Email: ehrms-up@gov.in
• Toll-Free Number: 1800-XXX-XXXX (Available Mon-Fri, 9 AM to 6 PM)
• Chat Support: Available on the login page (Click "Need Help?")

When contacting support, keep your Employee ID and department details ready for faster resolution.

Frequently Asked Questions (FAQs)

Important Links