Manav Sampada eHRMS Office List

The Manav Sampada eHRMS Office List feature provides a comprehensive directory of all government offices in Uttar Pradesh. This searchable database allows users to quickly locate any government office by filtering through departments, districts, and office categories. The system contains data for over 25,000 government offices across 75 districts and 36 departments, making it an invaluable resource for both government employees and citizens.

How to Access the Office List

There are two ways to access the Office List feature in the Manav Sampada eHRMS portal:

Method 1: Direct Access (No Login Required)

1. Visit the Official Website
   Go to: https://ehrms.upsdc.gov.in
2. Locate Public Window
   On the homepage, find and click on the "Public Window" option in the main navigation.
3. Select Office List
   From the dropdown menu or options page, click on "Office List" to access the feature.

Method 2: Through Employee Login (For Government Employees)

1. Login to eHRMS
   Use your credentials to log in to the eHRMS portal as described in the eHRMS Login guide.
2. Navigate to References
   From your dashboard, go to "References" or "Directory Services" in the main menu.
3. Select Office Directory
   Click on "Office Directory" or "Office List" to access the feature.

Search and Filter Options

The Office List provides powerful search and filtering capabilities to help you quickly find the specific offices you're looking for:

Filter Type	Available Options	Description
Department	All 36 UP Government departments	Filter offices by their parent department (e.g., Education, Health, Revenue)
District	All 75 districts in UP	Find offices located in a specific district
Office Category	Headquarters, Regional, District, Block, Gram Panchayat level	Filter by administrative level of the office
Office Type	Administrative, Technical, Field, etc.	Filter by the nature of work handled by the office
Office Name	Text search	Direct search by typing full or partial office name
Office Code	Alphanumeric codes	Search using the unique 12-digit eHRMS office code

Advanced Filtering Techniques

For more specific searches, you can combine multiple filters:

• Hierarchical Filtering: First select a department, then a district, then an office category to progressively narrow down your search.
• Keyword Search: Use the search box to find offices by keywords in their names or descriptions.
• Code-Based Search: If you know the office code (e.g., EDUBASIC-LKO-001), you can directly search for it.

Step-by-Step Guide to Using the Office List

Follow these detailed steps to effectively use the Office List feature:

1. Access the Office List Page
   Use one of the methods described above to reach the Office List feature.
2. Set Primary Filter
   Start by selecting a department from the dropdown menu (e.g., Basic Education, Health, Revenue). This will load the offices under that department.
3. Apply Additional Filters
   Narrow down your search by selecting:
   • District (geographical location)
   • Office Category (administrative level)
   • Office Type (nature of work)
4. Review Results
   The system will display a list of offices matching your criteria, showing:
   • Office Name
   • Office Code
   • Address
   • Contact Information
   • Head of Office
5. Generate Report
   Click "Generate Report" or "View Report" to create a downloadable version of your search results.
6. Export Data
   Choose your preferred format:
   • PDF: For printing or sharing
   • Excel: For data analysis or record-keeping
   • CSV: For importing into other systems
7. Print or Save
   Use your browser or device functions to print the report or save it for future reference.

Understanding the Office List Structure

The Office List is organized hierarchically to reflect the administrative structure of the UP government:

Administrative Hierarchy

1. State Level
   Headquarters and secretariat offices located primarily in Lucknow.
2. Division Level
   Regional offices covering multiple districts (UP has 18 divisions).
3. District Level
   District-specific offices located at district headquarters.
4. Block/Tehsil Level
   Offices serving specific blocks or tehsils within districts.
5. Gram Panchayat Level
   Village-level offices for local administration.

Department Categorization

Offices are primarily categorized by their parent department, such as:

• Basic Education Department (EDUBASIC)
• Secondary Education Department (EDUSEC)
• Higher Education Department (EDUHIGH)
• Medical Health & Family Welfare (MEDHLTH)
• Revenue Department (REVUE)
• Police Department (POLICE)
• Agriculture Department (AGRI)
• And other departments (total 36 departments)

Understanding Office Codes

Each office in the system is assigned a unique 12-digit alphanumeric code that follows this structure:

These office codes are used throughout the eHRMS system for:

• Employee transfers and postings
• Sanctioned post allocation
• Budget allocation
• Administrative hierarchy management

Information Available in Office List

For each office, the following information is typically available:

Information Field	Description
Office Name	Official name in English and Hindi
Office Code	Unique 12-digit eHRMS identifier
Office Address	Complete physical address including PIN code
Contact Information	Phone numbers, email addresses, website (if available)
Head of Office	Name and designation of the current office head
Office Hours	Working days and timings
Sanctioned Posts	Number of authorized positions by category
Jurisdiction	Geographical or administrative jurisdiction

Practical Uses of the Office List

The Office List feature has several practical applications for both government employees and the general public:

For Government Employees

• Transfer Applications: Find accurate office details when applying for transfers.
• Reporting Structure: Understand administrative hierarchy within departments.
• Contact Information: Quickly find contact details for inter-departmental communication.
• Post Verification: Check sanctioned posts at various offices.

For Citizens

• Service Access: Find the correct office for specific government services.
• Complaint Resolution: Identify appropriate offices for grievance redressal.
• Information RTI: Determine the correct office for filing RTI applications.
• Contact Details: Access official contact information for government offices.

Report Generation Features

The Office List module offers comprehensive reporting capabilities:

Available Report Formats

• PDF Reports: Formatted documents suitable for printing and official use.
• Excel Exports: Spreadsheet format for data analysis and manipulation.
• CSV Downloads: Plain data format for importing into other systems.

Custom Report Options

• Summary Reports: High-level overview showing office counts by department/district.
• Detailed Reports: Comprehensive information about each office.
• Hierarchical Reports: Displays offices in their administrative hierarchy.
• Contact Directories: Focus on contact information for communication purposes.

Report Generation Steps

1. Apply desired filters to get the exact list of offices you need.
2. Click on the "Generate Report" or "Export" button.
3. Select your preferred format (PDF, Excel, CSV).
4. Choose the report type (Summary, Detailed, etc.).
5. Click "Download" to save the report to your device.

Data Update Frequency

To ensure accuracy, the Office List data is updated according to the following schedule:

• Major Administrative Changes: Updated within 24 hours of official notifications.
• New Office Creations: Added within 7 working days of establishment orders.
• Contact Information: Updated monthly or as changes are reported.
• Head of Office Details: Updated within 3 working days of new appointments.
• Complete Data Verification: Conducted quarterly through departmental nodal officers.

The last full data verification was completed on August 30, 2025, ensuring all information is current and accurate.

Troubleshooting Common Issues

If you encounter problems while using the Office List feature, try these solutions:

No Results Found

• Try using fewer filters - start with just the department and add others gradually.
• Check for typos in search terms or office names.
• Use partial names instead of complete office names.
• Clear all filters and start again.

Export/Download Issues

• Ensure your browser allows pop-ups from the eHRMS website.
• Try using a different browser (Chrome, Firefox, Edge).
• Reduce the size of your result set before exporting.
• Check your internet connection stability.

Incorrect or Outdated Information

• Report discrepancies to the department nodal officer.
• Check the last update date at the bottom of the report.
• Verify information against official government gazettes or notifications.

Frequently Asked Questions (FAQs)

Important Links